Submission information


Submissions are now closed for the ITS Asia Pacific Forum 2020, however if you have any questions please feel free to contact Judy Kingston, Program Manager on [email protected]


The theme of the 17th ITS Asia Pacific Forum 2020 is ITS Innovation Creating Liveable Communities. You are invited to submit a paper or special interest session (SIS) to be considered for presentation and publication at the AP Forum 2020.

All submissions must be received online through the submission portals, emailed submissions will not be accepted.

IMPORTANT: all submissions must strictly follow the official submission guidelines and official paper template or official SIS template. Submissions that do not follow these instructions will be rejected.

IMPORTANT: Submissions closed


Submission types available

TECHNICAL PAPERS may address the institutional, business, societal and economic aspects of ITS, as well as technical subjects.

  • Please submit a draft technical paper of up to 3 pages in Microsoft Word format.
  • The technical papers will be reviewed by at least one reviewer from the corresponding region and the papers much be original, relevant and significant.
  • Authors of accepted papers must submit the final paper, no longer 12 pages online through the submission website by March 2020.

SCIENTIFIC PAPERS should concentrate on research and scholarships as they will be independently refereed in accordance with academic journal standards.

  • Please submit a full paper of up to 12 pages in Microsoft Word format.
  • The scientific papers will be reviewed by highly qualified reviewers from each of the three World Congress regions and must meet high scholarly standards to be accepted.
  • Papers which are submitted as Scientific Papers, but which are not judged to be of this top rating standard or relevance, may still be accepted as Technical Papers.

COMMERCIAL PAPERS are those describing near market work. They should be specific rather than general and describe an activity aimed at generating or improving a specific product, device or idea for the commercial market.

SPECIAL INTEREST SESSIONS will be included in the program, in addition to conventional presentations, interactive sessions, executive and plenary sessions. Organised at the request of organisations or experts developing and deploying ITS, these interactive, tailor-made sessions will delve into topics and offer fresh perspectives and insight.
To ensure as wide a range of sessions as possible and to facilitate selection on merit, the AP 2020 Program Committee requires that submissions must meet tighter selection criteria, and that:

  • Bids will not be considered unless the name, email address and telephone details of the moderator and at least 3 confirmed speakers are provided.
  • If a majority of speakers named in the Provisional Program are not registered by the speaker deadline, then the Session will be closed and the slot given to a candidate from the reserve list.
  • SIS proposals that address a single project will be given low priority compared to those that tackle a broad area.
  • The AP 2020 Program Committee reserves the right to combine provisionally approved sessions and review the speakers for the resulting session.
  • All session proposals must be submitted online using the official paper submission portal. Submissions sent by mail, fax, or email will not be accepted, and will be ignored.
  • The sessions that appear to be commercial sales pitches for a given product or company will automatically be rejected from the formal SIS program, and will instead be referred to the AP 2020 Sponsorship Development Manager to discuss presentation opportunities within a wider sponsorship / branding partner package. Enquiries to: [email protected]
  • Upon submission, you will be requested to provide the following information:

Organiser’s full contact details
Topic, subtopic, and focus area
Session title
Session description
Name and contact details of moderator
3 confirmed speakers (including job title, organisation, country and valid email address)
Further information about the session


NEW IN 2020 – Future Leaders submissions

Are you a future leader? Due to unprecedented demand, the Future Leaders Program has been opened to recent graduates under 30 years old.

AP 2020 values the contributions of the industry’s future leaders and would like to provide recent graduates under 30 years old & students with the opportunity to develop the skills that they will need in their future academic and professional careers.

Alongside the formal paper submission, future leaders are invited to submit a poster presentation using the official AP 2020 poster template.

Future leaders will then be offered either an electronic poster display or rapid fire presentation within the official program.

IMPORTANT: Submissions closed.


Submission guidelines

  • Authors may submit technical or scientific papers for conventional presentations or interactive sessions. The interactive sessions are based more around interactive discussions and so are highly effective for establishing valuable contacts and exchanging information.
  • Papers from authors working for, or in close collaboration with, commercial companies are welcome; their presentation format will depend on their content. If a paper describes unspecified, open research or a pre-market activity it will be assigned to a conventional ‘Technical’ Session. By “pre-market” we mean work aimed at generating new knowledge which is not at present linked to the development of a specific product, although it is likely to be commercially exploitable in due course.
  • Papers that are “near-market” rather than pre-market and submitted by authors as Commercial Papers (or papers judged by reviewers to be near-market), will be presented in the Commercial Theatre within the exhibition area.
  • It is not necessary to submit the same paper under different types (Technical/Scientific/Commercial).
  • All proposals must be original and report on recent significant and substantive achievements.
  • Topics may address any mode of transport.
  • The official Forum language is English. Papers not submitted in English will automatically be rejected.

Submission terms and conditions

  • Submitting author hereby commits with the present data protection and privacy policy
  • Submitting authors must declare that the abstract/s submitted are the original work of at least one author/presenter
  • All accepted presenters are required to register, pay, attend and present their material at the AP2020 Forum
  • No funding is provided to presenters
  • If the submission is selected, consent is provided for the presentation slides (for oral presenters), video, audio recording and photos taken during the oral presentation/poster presentation to be used and published by AP 2020 including being provided to delegates of the AP 2020 Forum and posted to the ITS Australia Knowledge Centre
  • Submitting authors must declare the work described in the abstract/full paper has appropriate approval under local, ethical and animal experimentation rules
  • Submitting authors must declare that their work does not conflict with any existing copyright agreements with alternate publishers
  • Submitting authors agree be contacted for media engagement (both in the lead up period and during the AP 2020 Forum)